MILESTONE DOCUMENTATION CHART FOR
MENTAL HEALTH SUPPORTED EMPLOYMENT FUNDING SOURCES
|
Milestone |
Outcome
|
Services |
Documentation
|
|
Determination
of Needs and Career Planning |
Option A Determination of Needs
A determination of the
consumer’s rehabilitation needs through an assessment of the consumer’s
abilities and functional limitations.
Option
B Individualized Career Plan Development A
vocational plan including short term and long term vocational goals developed
collaboratively with the consumer |
•Assessments
must be completed in a Clubhouse program, in a community business or other
DRS pre-approved program model Vocational
Assessments should reflect detailed work assessments conducted on different
days •The
type and total hours of assessment are determined by the DRS Counselor •If
eligibility has not been determined, documentation must be submitted to the
DRS Counselor within 45 days of the DRS application date •A
vocational exploration process should be completed using the Job Club model
or an alternative model approved by the Community Rehabilitation Services
Unit •The
process should take a minimum of 15 hours and result in a Career Plan (Job
Success Plan) which can be used by the DRS Counselor to establish the
Vocational Goal and write the IPE |
•Computerized Milestone Report
including Summary Progress Note
•Sufficient
information for the DRS Counselor to determine eligibility •Sufficient
information to allow DRS Counselor to complete IPE •3
(minimum) Work Behavior Inventories •Copies
of Job Club Test (80% or higher score) •Copy
of the certificate of achievement •Job
Success Plan •Highly Challenged Form if applicable |
|
Career
Placement |
A
job placement that matches the goal contained in the Job Success Plan and the
IPE. |
•The
career placement phase includes job development around the short-term career
goal •A
job analysis and job accommodation negotiation and must be done
collaboratively with the consumer prior to the first day of work •Job
Placement will be determined to be completed when the consumer has accepted
the Training Plan which must have been completed prior to the first day of
work |
•Job
and Worker Discrepancy Analysis •Training
Plan (must be completed before the first day of work) •Sequential
Task Analysis •Employment
Verification •Summary
Progress Note |
Initial Job Site Training
|
To provide intensive on and off
job site supports and job accommodations which assist the worker in adjusting
to the demands of the integrated work environment.
|
•Provide intensive and substantial on the job
training by a job coach
•Job
Coach addresses the accommodations identified in the discrepancy analysis •Support
services as defined in the IPE are being provided •Verification
of services provided will be required for payment` |
•Computerized Milestone Report including Summary
Progress Note
•Employment
Verification/Employer Evaluation Form •Records of hours worked each week |
|
Stabilization |
To
reduce support to the long-term maintenance level while retaining employment
and employer and consumer satisfaction. |
•Stabilization
has occurred when the individual has been employed for at least 8 weeks
beyond the initial 4-week job site training milestone •Stabilization
has occurred when a written employer evaluation has been submitted which
indicates acceptable job performance during the most recent month •Stabilization
has occurred when a current consumer job satisfaction questionnaire has been
submitted which does not indicate any major problems, and •Stabilization
has occurred when the individual has received the support services as defined
in the IPE •Including
at least one support contact every week during the four weeks |
•Computerized
Milestone Report including Summary Progress Note •Employment
Verification/Employer Evaluation Form •Records
of hours worked each week •Consumer
Job Satisfaction Questionnaire |
Transition to Extended
Support/Closures
|
A worker who can be considered
rehabilitated by the Vocational Rehabilitation System.
|
•The Transition to Closure
process will be determined to be payable when the contractor has completed all
their services under this contract and has submitted all the required
documentation
•The
worker must have received adequate training and support after placement, as
identified in the IPE •For
SE and TE, support services must include at least two support contacts per
month (beginning at least 90 days prior to closure these contacts must be
billed to the long-term funding source) |
•Computerized Milestone Report
including Summary Progress Note
•Employment
Verification/Employer Evaluation Form •Proof
of on-going support •Consumer Job Satisfaction Questionnaire |
MILESTONE DOCUMENTATION CHART FOR
TRANSITIONAL EMPLOYMENT FUNDING SOURCES
|
Milestone |
Outcome
|
Services |
Documentation
|
|
Determination
of Needs |
A determination of the
consumers’ rehabilitation needs through an assessment of the consumer’s
abilities and functional limitations
|
•Assessments must be completed
in a Clubhouse program, in a community business or other DRS pre-approved
program model •Vocational Assessments should
reflect detailed work assessments conducted on different days •The type and total hours of
assessment are determined by the DRS Counselor •If eligibility has not been
determined, documentation must be submitted to the DRS Counselor within 45
days of the DRS application date. |
•Computerized Milestone Report
including Summary Progress Note
•Sufficient
information for the DRS Counselor to determine eligibility •3
(minimum) Work Behavior Inventories •Highly
Challenged Form if applicable |
|
Initial
Job Site Training |
To
provide intensive on and off job site supports and job accommodations which
assist the worker in adjusting to the demands of the integrated work
environment. |
•Provide
intensive and substantial on the job training by a job coach •Job
Coach addresses the accommodations identified in the discrepancy analysis •Support
services as defined in the IPE are being provided •Verification
of services provided will be required for payment. |
•Computerized
Milestone Report including Summary Progress Note •Employment
Verification/Employer Evaluation Form •Records
of hours worked each week |
Fading of Job Support
|
Too provide gradual withdrawal
of intensive support and retention of employment during the 5th
through the 8th week of transitional employment
|
•Includes provision of on-site job coach support in
reducing intensity over a four week period which begins at the end of the
Initial Job Site Training period.
•Also
includes regular, at least weekly, off job site support provided by the
clubhouse |
•Computerized Milestone Report including Summary
Progress Note
•Employment
Verification/Employer Evaluation Form •Records
of hours worked each week |
|
Stabilization |
To
reduce support to the long-term maintenance level while retaining employment
and employer and consumer satisfaction. |
•Stabilization
has occurred when the individual has been employed for at least 8 weeks
beyond the initial 4-week job site training milestone •Stabilization
has occurred when a written employer evaluation has been submitted which
indicates acceptable job performance during the most recent month •Stabilization
has occurred when a current consumer job satisfaction questionnaire has been
submitted which does not indicate any major problems; and •Stabilization
has occurred when the individual has received the support services as defined
in the IPE •Including
at least one support contact every week during the four weeks |
•Computerized
Milestone Report including Summary Progress Note •Employment
Verification/Employer Evaluation Form •Records
of hours worked each week •Consumer
Job Satisfaction Questionnaire |
Transition to Extended
Support/Closure
|
A worker who can be considered
rehabilitated by the Vocational Rehabilitation System.
|
•The Transition to Closure
process will be determined to be payable when the contractor has completed
all their services under this contract and has submitted all the required
documentation
•The
worker must have received adequate training and support after placement, as
identified in the IPE •For
SE and TE, support services must include at least two support contracts per month
(beginning at least 90 days prior to clsoure these contact must be billed to
the long-term funding source) |
•Computerized Milestone Report
including Summary Progress Note
•Employment
Verification/Employer Evaluation Form •Proof
of on-going support •Consumer
Job Satisfaction Questionnaire |
|
Independent
Career Placement Incentive Payment |
An
independent/competitive job placement that occurs after completion of
Transitional Employment and which matches the career (short term) goal
developed collaboratively with the consumer and contained in the Job Success
Plan. |
•The
consumer must have completed at least two transitional employment placements •The
Career Placement includes the requirements listed under the Individualized
Career Plan Development •A
vocational exploration process should be completed using the Job Club model
or an alternative model approved by the Community Rehabilitation Services
Unit •The
process should take a minimum of 15 hours and result in a Career Plan (Job
Success Plan) which can be used by the DRS Counselor to establish the
Vocational Goal and write the IPE •The
development of the final version of the Job Success (Career) Plan must be
done on an individual basis and take at least one hour •Groups
are limited to a total of 8 individuals |
•Computerized
Milestone Report including Summary Progress Note •Employment
Verification •Summary
pages from the Vocational Interest Inventories •Consumer
Job Satisfaction Questionnaire •Job
and Worker Discrepancy Analysis •Job
Success Plan |
MILESTONE DOCUMENTATION CHART FOR
MENTAL HEALTH EMPLOYMENT AND RETENTION FUNDING SOURCES
Milestone
|
Outcome
|
Services
|
Documentation
|
|
Determination
of Needs and Career Planning |
A
determination of the consumer’s rehabilitation needs through an assessment of
the consumer’s abilities and functional limitations. Development of a
vocational plan including short and long term vocational goals developed
collaboratively with the consumer. |
•Assessments
must be completed in a Clubhouse program, in a community business or other
DRS pre-approved program model •Vocational
Assessments should reflect detailed work assessments conducted on different
days •The
type and total hours of assessment are determined by the DRS Counselor •If
eligibility has not been determined, documentation must be submitted to the
DRS Counselor within 45 days of the DRS application date •A
vocational exploration process should be completed using the Job Club model
or an alternative model approved by
the Community Rehabilitation Services Unit •The
process should take a minimum of 15 hours and result in a Career Plan (Job
Success Plan) which can be used by the DRS Counselor to establish the
Vocational Goal and write the IPE |
•Computerized
Milestone Report including Summary Progress Note •Sufficient
information for the DRS Counselor to determine eligibility •Sufficient
information to allow DRS Counselor to complete IPE •3
(minimum) Work Behavior Inventories •Copies
of Summary pages of the Vocational Interest Inventories •Copies
of Job Club Test (80% or higher score) •Copy
of the certificate of achievement •Job
Success Plan |
|
Initial
Job Site Training |
To
provide intensive on and off job site supports and job accommodations which
assist the worker in adjusting to the demands of the integrated work
environment. |
•Provide
intensive and substantial on the job training by a job coach •Job
Coach addresses the accommodations identified in the discrepancy analysis •Support
services as defined in the IPE are being provided •Verification
of services provided will be required for payment |
•Computerized
Milestone Report including Summary Progress Note •Employment
Verification/Employer Evaluation Form •Records
of hours worked each week •Training
Plan which includes a summary of the needed accommodations identified in the
discrepancy analysis and the resulting job site accommodations negotiated
with the employer |
|
Transition
to Extended Support/Closure |
A
worker who can be considered rehabilitated by the Vocational Rehabilitation
System. |
•The
Transition to Closure process will be determined to be payable when the
contractor has completed all their services under this contract and has
submitted all the required documentation •The
worker must have received adequate training and support after placement, as
identified in the IPE •For
SE and TE, support services must include at least twosupport contracts per
month (beginning at least 90 days prior toclosure these contracts must be
billed to the long-term funding source) |
•Computerized
Milestone Report including Summary Progress Note •Employment
Verification/Employer Evaluation Form •Proof
of on-going support •Consumer
Job Satisfaction Questionnaire |