E-mail Usage

Overview

If you are on the Internet, you already have an email address(e.g., "joesmith@machinename.domainname"). The name before the "@" symbol identifies the recipient of the mail (it can be a person, a position, or the name of a department or company). The information that follows the "@" symbol identifies the computer to which the mail is sent.

Further, hostnames have two parts: the specific name of the host (which can itself have many parts) followed by a period (a "dot") and a suffix indicating the "domain" classification of the host server, or in some cases, the country of the server. Some typical suffixes are: com (for company), gov (for government), mil for (military), edu (for educational institution), org (for non-profit organization); or, for instance, in the case of countries, us (for United States), and au (for Australia).

Netscape Navigator or Communicator allows you to read and send email as well as surf the Web. You can, however, use a program specifically designed for email. There are several available on the internet at FTP sites. Select an email program that supports MIME (Multipurpose Internet Mail Extensions), which allows you to attach other files (including picture as well as text files) to any email message you send.

Webmail

Microsoft Clients

Netscape Mail

In addition to being a Web browser, Netscape Navigator can be used to send and receive email. The preference settings for Netscape mail are entered at Mail and News Preferences in the Options menu in Navigator or in the Edit/Preferences/Mail & Groups menu in Netscape Communicator. Enter all information in lowercase.

Navigator - The Servers tab:
Communicator - The Mail Servers Category:

Outgoing Mail (SMTP) Server:	mailhost.yourdomainname (eg. mailhost.triton.k12.ok.us)
Incoming Mail (POP) Server:	mailhost.yourdomainname (eg. mailhost.triton.k12.ok.us)
POP User Name:	username gsmith@triton.k12.ok.us
Replace username with your actual username assigned by your administrator.

Navigator - The Identity tab:
Communicator - The Identity Category:

Your Name:	Fill in your name as you wish it to be known on the Net. It will be placed on all your correspondence.
Your Email:	username@yourdomainname (eg. gsmith@triton.k12.ok.us)
Replace username with your actual username assigned by your administrator.
Reply-to Address:	This should be the same as your email address.

Microsoft Outlook Express and Outlook Mail

Microsoft Outlook Express can be used to send and receive email via the Internet. The preference settings for are entered throught the Tools, Accounts or Email Accounts menu. Select Add or Add a new e-mail account, Mail [Outlook select POP3], then enter all information in the case displayed or given then select Next on each screen.

Select "Remember password" only if you are the only user of the computer where you are setting this account up. Select Next, Finish then Close.

Eudora

Eudora can be used to send and receive email via the Internet. The preference settings for Eudora are entered at Options in the Tools menu. Enter all information in lowercase. Find even more tips for Eudora at cnet.

Getting Started Category:

POP Account:	username@mailhost.yourdomainname (eg. gsmith@mailhost.triton.k12.ok.us)
Real Name:	Fill in your name as you wish it to be known on the Net. It will be placed on all your correspondence. Gary Smith

Personal Information Category:

SMTP:	mailhost.yourdomainname. (eg. mailhost.triton.k12.ok.us)
Incoming Mail (POP) Server:	mailhost.yourdomainname (eg. mailhost.triton.k12.ok.us)

Checking Mail Category:

This category requires you to make personal operational preferences such as how often to check your mail, whether to remember the password and etc. The Authentication Style Passwords should be selected.

Dialup Category:

This category should only be completed if you are a dialup customer. You'll need to know the modem type and other specifications.

 

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