Meeting Minutes

February 11, 2000, 10:00 a.m.

(Rescheduled from January 28, 2000)

UroCor Office Building, 3rd Floor Conference Room

800 Research Parkway, Suite 350

PARTICIPANTS

OAC Members Present: J.L. Albert, R.L. Beaty, James Beavers, Don Dale, Kevin King, Michael Lapolla, Susan McVey, Steve Shiever, Gene Thaxton, Mac Wall, James West and Lee Williams.

OAC Members Absent: Phil Applegate, Don Davis, Terry Laster, and Jon Walker.

Others Present: Phil Moss, Bill Shafer, Bill Johnson, Ned Bastow, James Deaton, Laura Callahan, Kurt Snodgrass, Mike Woods, Rusty Muns and Tom Sutherland.

WELCOME

The Chair, Susan McVey, welcomed all OAC members and guests to the meeting.

APPROVAL OF MINUTES

OAC members approved minutes of the November 1999 meeting with a correction to the spelling of Bill Shafer's name. Changes were duly noted.

ONENET ADVISORY COUNCIL OPERATIONAL GUIDELINES

The Chair indicated that mileage reimbursement was available to all OAC members and the paperwork would be made available to those who desired to file.

a) Procedural Rules: The Chair mentioned that the agenda development would be inclusive of both staff and OAC member recommendations.

The Chair noted that the minutes of the OAC meetings would be summary and distributed through the OAC List serve . Accompanying the minutes would be the next meeting date and time. Every effort would be made to schedule the meetings a month in advance to accommodate the schedules of the OAC membership.

b) Attendance Guidelines: This agenda item began with open discussion of meeting attendance and participation.

The Chair noted that, per the recommendations of the Oklahoma State Regents for Higher Education, proxies would not be allowed to vote on official OAC agenda items and recommendations.

If consecutive meetings are missed, the Chair will call OAC member and determine level of interest in continued participation.

Don Dale recommended that those traveling great distances utilize teleconferencing technologies to attend meetings. OneNet staff noted that considerations would need to be made regarding meeting locations and connectivity. This would determine overall video conferencing capabilities.

c) Organization and Design of Work Groups: Open discussion regarding the development and design of workgroups stimulated any recommendations of the OAC membership.

Tom Sutherlin recommended a workgroup focus on issues such as network planning, bandwidth speed and costs.

The Chair recommended a workgroup focus on budgeting, rates, equipment upgrades and network growth issues.

- She followed this recommendation with the suggestion that this workgroup allow for the timelines associated with the state budget cycle.

Steve Shiever noted that a workgroup focus on on-line curriculum issues

Mac Wall proposed issues such as DTV and OETA's rollout of the technology would need to be addressed. Also, data casting and OneNet's interface with OETA should be given consideration.

Bill Shafer of OneNet related that application development and deployment, scheduling and web-casting would be areas that will have immediate implications for OneNet.

Kevin King recommended a workgroup on communications and marketing.

Jim West stated that a workgroup should be developed to focus on legislative issues.

- After extensive council discussion, it was determined that the efforts of the individual workgroups would encompass the relevant legislative issues and that a workgroup specific to this subject would likely be redundant.

Don Dale felt that a strategic plan for OneNet would be appropriate for a workgroup to address.

Mike Lapolla conveyed that all of these workgroups could be distilled down to four core areas:

- Finance and budget

- Network Design

- Marketing and Communications

- Applications

OAC discussion focused on Mr. Lapolla's recommendation and it was concurred that the four areas identified in the proposal would encompass the relevant issues. In addition, it was agreed that OneNet would provide appropriate staff in support of the workgroups. It was recommended that Bill Shafer support the Finance/Budget workgroup; Kurt Snodgrass would support the Marketing and Communications workgroup; James Deaton would support the Network Design workgroup; and Phil Moss would provide support to the activities of the Applications workgroup.

It was also determined by the OAC that, during the process and activities of the workgroups, it might be necessary to include other OneNet stakeholders in an effort to solicit additional feedback and dialogue. Further, it was felt that this would be beneficial in the identification of issues as well as the development of solutions.

The Chair indicated that it would be appropriate to utilize the List serve to post these four categories. This would enable individual OAC members to respond with their respective choices for workgroup participation.

d) Long-range Meeting Schedule: The Chair led the OAC in a discussion on the long-range meeting schedule. It was expressed that it may be reasonable for the full council to meet on a quarterly basis once the workgroups are established. The Chair mentioned that this meeting design would afford the working groups time to meet more frequently and to work on their respective issues. Further, it was discussed that it may prove beneficial for each workgroup to present at the quarterly meetings in order to provide the full OAC with updates as to the status of the workgroups. No formal vote was taken at this time.

ONENET OPERATIONS REPORT

a) Internet 2 Update _ James Deaton

James Deaton provided a brief update as to the status of Internet 2 and the potential of OneNet as a secondary participant. He related that preliminary discussions had taken place with the University of Oklahoma and Oklahoma State University to act as sponsors for OneNet as a secondary participant. Though the universities are receptive to the sponsorship, the Internet 2 participant committee must agree to the agreement. No formal application has taken place at this point in time and Mr. Deaton indicated that the dialogue would continue.

The main benefit to OneNet customers, as defined by Mr. Deaton, is that moving a large portion of OneNet customers to Internet 2 would provide enhanced Internet performance to OneNet's customers.

b) Filtering Status Update _ James Deaton

Following his presentation on Internet 2, Mr. Deaton mentioned that OneNet is still investigating solutions to OneNet filtering. Various vendors have software available, but Mr. Deaton indicated that OneNet is waiting to include a caching system prior to making final determinations on filtering software.

c) Communications Update _ Kurt Snodgrass

Kurt Snodgrass provided an update to the OneNet web site. His presentation illustrated the new look and feel as well as the navigation of the site. He encouraged OAC members to provide feedback and that the development process of the site would be dynamic _ making sure that the information and communications needs of OneNet clients would be met.

In addition to the overall presentation of the site, Mr. Snodgrass indicated that he would work to provide customer profiles that would highlight OneNet users and their applications of the technology.

NEW BUSINESS/COUNCIL DISCUSSION

Steve Shiever related that the joint ODLA/OTA conference would be held June 1-3, 2000 in downtown Oklahoma City and encouraged the OAC membership to attend the event.

NEXT MEETING

The date for the next meeting was not set by the OAC prior to the conclusion of the meeting. The Chair stated that the OneNet staff would work on the minutes of the meeting and provide them to the OAC via the List serve . In addition to the minutes, the Chair would work with staff to establish the next meeting date and location and provide the information on the List serve .

ADJOURN

The meeting adjourned at approximately 12:10 pm.

 

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